Anime Ascendant

An anime club help site that offers small sponsorships, useful downloads, club ideas, and advise


Leave a comment

How Do I Keep My Anime Club From Falling Apart?

animeascendant_banner_falling

How Do I Keep My Anime Club From Falling Apart?

I’m trying to make my club better. We’re halfway through the year and our club is basically tearing apart. It was going well at the beginning of the year but now it’s getting boring (and people are leaving).

Besides, “What do I do?”, the real question here is, “How do I keep my club from falling apart halfway through the year?”

Why It Happens

Usually when that happens, it’s because there isn’t structure (consistent and interesting screenings or officer presence) or there aren’t any new ideas coming through the regular meetings (same thing every week in and out).
One other thing: usually when a group falls apart, it may be because there is someone or something that is really negative. People don’t want to feel any negativity since they’re using your group as an escape from it. Pinpoint that negative piece and take it out, even if it is an officer, because that negativity will drive members away for at least 2 or 3 years.

What to Do

After the Officer Meeting: Once you’ve figured out what’s making your group so boring, negative, or complacent and you’ve talked it over with your officers, send out an email saying that things have changed and why. Apologize for the hiccup and show how you’re changing–and how they can become active members to make your anime club the best club at your school. An example of this type of communication is Domino’s, who used study groups to make new and better pizzas, and sent out flyers and emails apologizing and saying how they’ve changed. Now Domino’s is on the same playing field as Pizza Hut and Little Caesar’s.
Activities: Change how a meeting is run like putting a loyal member in charge of a regular meeting or do mini activities like scavenger hunts, guest speakers, and parties. Check out “Fundraising Ideas Inspired by Japanese School Festivals” and “The Ultimate Anime Club Meeting Ideas and Activities List“.
Marketing: The way to get people to return is to also look at your marketing. Are you guys putting up flyers and talking to friends? Are you emailing folks about your meetings and events? I would sit down with your president and the other officers and see how you can get people interested in the club and/or anime again.
If you don’t think these will work or it’s too late for them to work, still do them and come up with a game plan for next year to prevent this from happening. Planning ahead will fix many hiccups along the way.
Hope this helps!
Do you have some other ideas for solving this problem? Leave a comment!


Leave a comment

2016 Printable Calendar for Anime Club Officers

header_2016animeclub-japanesecalendar

2016 Printable Calendar for Anime Club Officers

Need a yearly calendar about what to do and when to do it as an officer? Don’t know some great Japanese (unofficial) holidays? This 2016 calendar has tasks for what officers should be doing (events, planning, meetings) and when they should be doing them. There are Japanese holidays by date, too.

Why is this calendar important? You and your team can plan fun meetings and events around this calendar. Also, if you aren’t sure what you’re supposed to be doing, this is a mini-guide for you. And if you didn’t know these holidays, you know them now!

2016-Anime-Club-and-Japanese-Holidays-Calendar

To download the Excel of 2016 Anime Club and Japanese Holidays calendar, please click on the image above. Can’s see the picture? Click here.

The original calendar was downloaded from Vertex42.com and revised by Jd Banks for anime clubs.


Leave a comment

Summertime! What should my club be doing?

summer_header

It’s summer! Whoohoo!

Summer’s fun time, no-homework time, non-stop-movie-marathon time–I get it. I was there. I’m still there. But you know what summer time is for club officers and advisors? A good time to plan.

“Eeeeeeh?”

While everyone’s getting burnt on the beach, you and your pals can get a head start on this year’s club activities. I’m not saying you have to crawl out of bed at 8 AM and go to an officer meeting. I’m talking about planning stuff out before everyone comes back, sits in their chairs, and asks you, “What’re we doing today?”

It’s a good idea to plan now so that during the school year you and your club officers won’t be running around, scared that the food you ordered last minute won’t come in time, or the papers you didn’t get a month ago couldn’t sign themselves, or the guest you booked at the thirteenth hour suddenly bailed on you because you couldn’t pay them in  advance. Hey, it happens, but those types of things can be avoided by planning.

summer2

This is what I recommend before bringing your ideas to all your officers:

1. Write down all the events and meeting ideas you want to do.

2. Make a yearly calendar with holidays and your school’s schedule. You can download a yearly calendar from Vertex42.

3. Make a yearly budget or budget each meeting. You can do this with your advisor and/or treasurer. If you don’t know what a budget looks like, you can download Anime Ascendant’s budget Excel file.

4. Make a contact list of all your officers. This should include full name, email address, and cell phone number.

After you’ve done this, you can talk to your officers about ideas and who help with those activities.

Here are a few ideas for what to do on your summer vacation as a club president/officer:

1. Do an officer retreat. This doesn’t have to be in a far away place. It can be at someone’s house for a few hours. Officer retreats are good for group bonding and making schedule decisions.

2. Do a conference call. If all the officers are far away, conference calls brings everyone together through Skype or a phone. It’s not as effective as an officer retreat when it comes down to group bonding, but at least you can get your schedules and duties down.

3. Create a yearly schedule and email it to your fellow officers. Set a deadline for officers to reply. If they don’t reply in time, call them and ask them. You can download a yearly calendar from Vertex42 (http://www.vertex42.com/calendars/).

4. Meet with officers in groups. Maybe some officers are off vacationing in Hawaii and others are on the opposite end of the state. Make an appointment and meet with several officers at a time or one on one. At each meeting, tell the attending officers what others have said about the activities and duties.


Leave a comment

Officers: 6 Ways to Communicate

1. Don’t assume anything. Don’t assume that a job is finished until you have results or proof. Don’t assume someone knows something until it’s confirmed. Meet with officers (individually or as a group) to follow up on tasks, receive receipts or confirmation emails, and see the product that needed to be purchased. Don’t rely on word of mouth confirmations, “Yes”, or “I’ll do it tomorrow”. Get concrete confirmation.

 

2. Create a contact list of all officers and members. For members, have them sign in for meetings.

 

3. Use the contact list. Send weekly emails to officers, and send monthly emails to members. Emails should be the first communication for non-urgent events and news.

 

4. Follow up on emails, especially important ones, by calling the person or asking in person.

 

5. If an officer can’t do a task, give it to another officer who can or do it yourself.

 

6. Don’t force your ideas onto anyone or the rest of the group. Sometimes, when officers who’ve been club members for a while, or they’re just control freaks, try to negate new ideas from others, the atmosphere becomes sour. (From personal experience, I’ve had to deal with presidents who always said, “No” to new or recycled ideas not in use. Not only that, they pushed unpopular and useless ideas onto officers and members, and sometimes, resorted to behind-the-back tactics that betrayed everyone’s trust. Slowly, officers and members found themselves disconnected, and they chose not to be a part of the club anymore. That sourness and disconnection becomes part of the club’s reputation, and recruiting members for the club becomes a bigger hardship.)